Outreach templates to get you started
Once you have your list of candidates, it's time to connect with them. Below, you'll find a few templates that have been successful with our users. Copy, paste, and replace the bolded text with your own!
Send a friendly initial email.
Subject: Job Title @ Company
Body:
Hi there, Jack!
My name is Holly and I'm part of the talent acquisition team for ACME. We strive to deliver excellence in everything we do.
We have been looking long and hard for our next Team Manager. After reading through what you've listed on your LinkedIn profile, I'm hopeful.
At ACME, we want to work with the best teammates possible. I'd love to connect with you about what we're looking for in this position and what you are looking for in a potential career move.
I've attached a link here for the specific job description I'm referring to: https://www.acme.com/job
Would you have any free time for a phone call in the next couple of days? Below is a link to my calendar - please feel free to book a convenient time to connect.
https://www.calendly.com/book-me
All my best,
Holly
Follow up using other channels.
A one-off email is nice, but wooing your next teammate often requires a multi-step, omnichannel approach to cut through the competition. For your second message, try following up on an alternative platform like LinkedIn, Indeed, Slack, Twitter, StackOverflow, etc.:
Hope you are doing well! I wanted to follow up with you on the email I sent earlier about the Team Manager opening at ACME. Let me know if you'd be interested, and I'd be happy to set up some time to chat with you or answer any questions through email. Here is a link to my calendar: https://www.calendly.com/book-me
Thank you!
Make it personal.
- The most successful outreach campaigns maintain a human-like rhythm and convey that the candidate is important to you.
- Leave a few days between messages and schedule them to be delivered during work hours.
Pro-tip: We suggest using times like "10:02" rather than "10:00" when automating drip campaigns!
- Hyper-personalize your follow-up messages with references to certifications, GitHub projects, or publicly listed achievements.
Subject: Come be a part of the movement at ACME!
Body:
Hi there -
I just wanted to follow up again with you on the messages I sent earlier for the Team Manager role. Your numerous contributions to the Roadrunner library on Github and sterling StackOverflow record reflect the creativity and mentorship we're looking for in an engineering team leader. Let me know if you'd be interested and I'd be happy to set up some time to chat with you or answer any questions through email. I'd be happy to stay in touch, if it isn't the right time.
Thank you!